How to change your property manager in Luxembourg

Changing property manager is an important decision in the life of a co-ownership. It should be prepared methodically, in compliance with the current contract, the co-ownership regulations and Luxembourg law. The objective is not to create unnecessary disruption, but to ensure a clear, documented transition consistent with the decisions of the general assembly.

Step 1: Review the existing framework

Before taking any action, it is recommended to re-read the management contract, the co-ownership regulations and the most recent general assembly minutes. This review identifies the duration of the mandate, the conditions for renewal or end of mission, and the deadlines to be respected.

Step 2: Compare available options

The co-ownership may request several proposals in order to compare services, fees, tools provided, manager availability and experience with similar buildings. This comparison must remain factual and documented.

Step 3: Place the question on the agenda

When the co-ownership wishes to consider a change of manager, the question must be placed on the agenda of the general assembly in accordance with applicable forms and deadlines. Relevant documents must be sent sufficiently early to allow co-owners to make an informed decision.

Step 4: Decide at the general assembly

The decision rests with the co-owners gathered in general assembly, according to the applicable majority rules. The minutes must clearly state the decision taken, the identity of the appointed manager and the effective date of the mission.

Step 5: Organise the handover of documents

A successful transition relies on the complete handover of necessary documents: accounts, contracts, archives, funds, technical access and information useful for the management of the building. This handover must be tracked rigorously in order to avoid any disruption in day-to-day management.

This page is provided for informational purposes only. It does not replace the analysis of the management contract, the co-ownership regulations, nor, where applicable, the advice of a legal professional.